- All That Paperwork -

Explaining Process 

Requesting a Reservation for AAW Equipment?

 To request a reservation for an outdoor chair and trailer, go to the Reservation Request Form and fill out your request. 


Equipment calendars list CONFIRMED reservations for OWCs.

 There may be another request in the process of becoming a reservation. The required deposit for each outdoor wheelchair must be received by the AAW Office before a request will become a reservation. Note: Hosts will not handle funds for AAW equipment.


For AAW Host Locations, please see the particular page listing contacts and status. Check to see if the dates on which you would like to reserve one or more AAW OWCs are open. Most reservation requests will be honored.*** 

NOTE: most locations need a 5-7 day advanced notice.  If you need a more immediate reservation, please call the location first. 
Any reservation requests needed sooner than 7 days prior to checkout will require a $10 non-refundable fee.

*** Access Ability Wisconsin reserves the right to refuse and/or cancel reservations without explanation. ***

Required for Confirmation of the Reservation Request

Email your completed paperwork to the host location's email address or to admin@AccessAbilityWI.org. You may upload a copy of your paperwork while completing your reservation request

Prior to the Checkout Date

Please review the following:

IMPORTANT: IF you do NOT follow the Reservation Request Process, your reservation will NOT be confirmed. If your tentative reservation is not confirmed at least 10 days prior, your reservation will be canceled and you will be bumped. 

WHEN A RESERVATION IS CANCELLED within two business days of checkout date, THE DEPOSIT IS  KEPT AND IS NON-REFUNDABLE.

Any reservation requests needed sooner than 7 days prior to checkout will require a $10 non-refundable fee. 

AAW Policy - Quick Reference.pdf

Owner's Manual

TrackChair_and_TrackStanders_Owner_Manual.pdf

Use Agreement & Waiver of Liability

FINAL - AAW Use Agreement and Waiver of Liability

At Check-in Time:

The deposit may be returned upon completion of the survey, no issues on the condition report and receiving pictures/video. The person paying the deposit may donate the reservation deposit for maintenance of the chair.

An additional $50 late fee per chair may be charged. In the event you cancel or change your reservation, $5 may be kept for processing your reservation. 

Condition Report (Equip. Ck out/In)

AAW-OWC Condition Report (Equipment Ck Out-In Form) - Google Docs.pdf