Hosting

Partnership Objectives

To ensure AAW is efficiently and fully reaching the community of those with disabilities, including seniors and veterans, AAW partners with organizations such as Riveredge Nature Center (Saukville, WI), and Lincoln County Sports Club (Merrill, WI), to serve as host locations for AAW chairs. These organizations assume responsibility for the reservation process and maintenance of AAW’s equipment in their geographic area, extending AAW’s reach and allowing even more people access to the great outdoors.

AAW's responsibilities include purchasing equipment, paying insurance, training host locations, and reporting survey results and stories back to grantors.

Together we market availability and access to equipment.

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How to become a Host?

1) HOST APPLICATION

    • Review it

    • DISCUSS IT INTERNALLY

        • Include stakeholders from executive director to those who will be doing equipment checkout and check in

        • Identify events or activities in which your organization can reserve and check out AAW equipment to use for increasing outdoor access in your community/location. This will be considered a "Try Me" step.

    • SUBMIT Host Application to the Assistant Outreach Director and Business Manager.

2) Vetting

After confirmation from AAW, submit the "Vetting Questionnaire"

3) *Try Me* and Collaboration

AAW Outreach staff or Business Manager will schedule a conference call/meeting to review next steps:

  • Confirm "Try Me" event/activity, - NOTE: this is a requirement for all potential hosts

  • Review reservation process, AAW resources, AAW policies and procedures, and confirm equipment availability,

  • Review any vetting questions, and

  • Address any concerns or limitations.

4) MEMORANDUM OF AGREEMENT (MOA)

  • REVIEW AND DISCUSS IT INTERNALLY

      • Include stakeholders from executive director to those who will be regularly involved in equipment checkout and check in,

      • Legal review if needed, and

      • Identify Marketing Opportunities.

  • SUBMIT signed MOA

  • Debrief "Try Me" activity/event with all parties.

5) AAW Board Review of all incoming MOAs and Applications

  • AAW internally discusses "Try Me" debriefs, potential hosts, and submitted MOAs at scheduled board meetings.

  • AAW Leadership identifies any gaps (and a legal review may be needed).

  • AAW Outreach staff or Business Manager schedules an update call if needed.

6) Partnership/Collaboration

AAW Outreach staff or Business Manger will schedule a conference call/meeting to review next steps:

  • Review reservation process, AAW resources, AAW policies and procedures,

  • Schedule training on-line and in-person (minimum 3 people),

  • Finish press release, marketing, website/social media plans and updates with identified open house/ribbon cutting promotional event, and

  • Address any concerns or limitations.

7) Review Host Timelines and Reports

  • These are required for monthly, quarterly, and annual communication.